Project Assistant – DDS

DDS is seeking to fill the position of Project Assistant on a full-time basis to support the implementation of its Enterprise Operating System (EOS) platform.

About Us

We are a fast-growing software company specializing in EOS (Enterprise Operating System) solutions tailored for manufacturing, FMCG, and supply chain sectors. Our platform digitizes the entire sales and distribution process, providing end-to-end visibility and control to our clients. With dedicated teams in software development, product management, QA, business/data analytics, and DevOps, we deliver high-impact digital transformation across multiple industries.

Job Summary

We are seeking a highly organized and proactive Project Assistant to support and coordinate the execution of client implementation and internal development projects. The ideal candidate will assist project managers and cross-functional teams by managing timelines, tracking budgets, coordinating tasks, documenting meetings, and ensuring smooth execution of all project-related activities.

Key Responsibilities

  • Project Coordination & Management:
    – Assist project managers in planning, scheduling, and executing projects.
    – Maintain and update project timelines, Gantt charts, Kanban boards, and trackers.
    – Monitor project progress and ensure deadlines are met.
    – Coordinate with internal teams (Dev, QA, Product, Analytics, DevOps) to align activities and track deliverables.
    – Follow up with team members on tasks and escalate delays or blockers proactively.
  • Meeting & Documentation:
    – Schedule and coordinate internal and client meetings.
    – Take comprehensive meeting notes, document action points, and share follow-ups.
    – Maintain a central repository of all project documentation including SOWs, requirements, status reports, and communication logs.
  • Communication & Client Support:
    – Serve as a liaison between internal teams and clients for ongoing project-related communication.
    – Prepare and send periodic project status updates and reports.
    – Handle minor client queries and coordinate timely responses from relevant stakeholders.
  • Task & Errand Management:
    – Track and follow up on internal errands, dependencies, and logistics related to project delivery.
    – Help prepare presentations, reports, and demos as needed by the delivery team.
  • Budget & Resource Tracking:
    – Track hours worked on client projects and maintain resource utilization reports.
    – Assist in managing project budgets, vendor invoices, and cost estimations.

Qualifications

  • Education & Experience:
    – Bachelor’s degree in Business Administration, Project Management, Information Systems, or related field.
    – 1–3 years of experience in project coordination, PMO, or executive assistant roles in a tech company or software services environment.
    – Exposure to software implementation projects, preferably in enterprise SaaS or B2B solutions.
  • Skills & Competencies:
    – Excellent organizational and multitasking skills.
    – Strong written and verbal communication.
    – Proficiency with project management tools (e.g., Jira, Trello, Asana, MS Project).
    – Comfort with documentation tools (Google Workspace, Notion, Confluence, MS Office).
    – Understanding of agile methodology and software development life cycle (SDLC) is a plus.
    – Strong sense of ownership, initiative, and attention to detail.

How to Apply

Interested and suitably qualified individuals should forward their application letter and updated CV only to the Head – Human Resource via careers@minigrp.com quoting “PROJECT ASSISTANT DDS” in the subject line to be received by COB on 25th June, 2025.

NB:
– Only shortlisted candidates will be contacted and the interviews will be conducted on a rolling basis.
– Internal candidates are encouraged to apply keeping their Line Supervisors in copy.
– Successful candidate(s) will undergo background checks.